Copyright for HDR theses

Generally, Curtin students own the copyright in their work, including theses and course work. However, the University might own the copyright if the work is part of a University-sponsored project or if University intellectual property is involved.

For more information, see the University’s Intellectual Property policy.

In the past, a thesis used to be physically printed, bound and stored on library shelves. These days, theses are stored and made available online through institutional repositories.

CURATE is Curtin’s institutional repository, containing thousands of theses and other research outputs. By depositing your thesis in CURATE, you are not only making it publicly available, but increasing its potential impact and citation count. CURATE is also a secure, stable digital environment for your work, supporting long-term storage and access. CURATE was previously known as “espace”.

Depositing copies of your thesis into CURATE is a condition of graduation. See the Guidelines for Deposit of Final Thesis for instructions.

You may have incorporated copyrighted material in your thesis. Common examples include:

• diagrams/models
• excerpts of text
• photographs
• surveys/questionnaires
• primary source material
• research methodologies/frameworks
• software

If you are requesting material that has been published in a journal article (and sometimes in ebooks), you can request publishing permissions directly through the platform (e.g. RightsLink).

1. On the journal article page, look for an option such as “reprints and permissions” or “rights and content”.

   

2. Specify the type of use (for example publication, use in a thesis, or to post in an institutional repository).

   

3. Follow the other prompts. You may be charged a fee depending on the type of use.

Another option for permissions requests is to contact the author(s) directly. We recommend you get the permission for re-use in writing (can be in email form) and retain a copy for your records. It is always a good idea to identify the material you want to re-use and specify the type of use. When you re-use the material make sure you attribute the source of the content and comply with any conditions imposed by the copyright holder in the permission. Here is a permissions template you can re-use.

Some material does not require permission for use. This includes when you use insubstantial amounts of a work, if the work is Creative Commons licensed, or in the public domain. Additionally, you can re-use some material without permission if it is being used for the purposes of criticism and review.

The following Curtin forms require specific declarations regarding copyright in your thesis and you will submit these as part of the HDR process:

• Thesis Submission for Examination: you will be asked to acknowledge you understand and have met copyright obligations prior to submitting your thesis for examination

• Deposit of Final Thesis: you will be required to declare you have met your copyright obligations for your thesis which will be made available in CURATE, Curtin’s institutional repository. These two forms are to ensure:

• Theses submitted for examination and deposited in CURATE do not contain any copyright infringing material
• You have obtained permissions from the copyright holder to re-use the third party copyright material in your thesis
• Where you have transferred copyright to another party (e.g. by publishing a journal paper and signing a publishing agreement), you have obtained permission from the copyright holder to re-use the copyright material in your thesis. Find all thesis submission forms and guidelines here.

Yes, as per the Curtin Open Scholarship Policy, researchers can deposit copies of their research articles in CURATE immediately upon publication. Generally, the version of article to be provided is the Author Accepted Manuscript. For more information on how to deposit materials in CURATE, see the CURATE guide.

If you are unable to obtain copyright permission, you can retain the third party copyright material in the version you submit for examination, as there is an exception in the Copyright Act to cover use of copyright material for examination purposes.

The public version you deposit into CURATE will be available to the general public, which is why copyright permission is so important. If you cannot obtain copyright permission for third-party material in your thesis, your options are:

• Redacting and linking to content. Deposit a public version of your thesis with the third party copyright material removed or redacted, replacing the material with the following statement: “The [insert citation information] is unable to be reproduced here due to copyright restrictions. As an alternative, access the content via [insert URL, DOI, etc as applicable]” Review our guide to redacting signatures and third party copyright content.

• Include the material with a disclaimer. In some circumstances it may not be possible to obtain copyright permission, for example the copyright holder may be difficult to identify or you may have issues contacting them (or their descendants). You will need to assess the risk of the re-use before deciding whether or not to re-use the content without permission. Your risk analysis might consider:

  • Are you using a substantial copy?
  • Is the use non-commercial?
  • Does the use fit the criteria of “fair dealing” for criticism or review?

For more information, review the ACC fact sheet on Orphan Works.

There are various reasons why material in a thesis cannot be made publicly available, including cultural, commercial, and privacy concerns. In this case, there are options to restrict access to a thesis or appendix. This is called an embargo. HDR students considering placing an embargo on their thesis should talk with with their Supervisor or contact the Graduate Research School.